How to set up email filters in Gmail

Learn how to manually set up filters in Gmail to send emails to different folders and assign them special labels to organize your inbox.
How to set up email filters in Gmail
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Manual email filters to organize your Gmail

Gmail filters are a great way to manually create rulesets to filter your incoming email. With some work and ongoing maintenance, you can set up your Gmail inbox to automatically stay organized leaving you with a productive inbox. 

In this example, you will learn how to create a Gmail filter to automatically apply a special label to all incoming Daily Summary emails from Clickup, a popular project management platform.

  1. Login to Gmail!
  2. Click Gear Icon and then click on Go To All Settings.
Go to All Settings in Gmail


  1. Select the tab labeled Filters and click on Create a new filter.
Create a Filter in Gmail


  1. Select how you want your emails to be filtered. 
    In this example, we want to filter all Daily Summary emails from Clickup. Knowing these emails maintain “Daily Summary” in the subject, “Daily Summary” can be entered in the subject field.



Filter Emails by Subject in Gmail

 

  1. Click Create Filter.
  1. Check the box for Apply the Label.
  1. Select an existing label or create a new one.
    In this example, we will create a new label for Daily Summary emails so we can reference them in the future. Click Create after entering the name of the new label. You will see a new folder has been created in your inbox.
Apply a new Label to an email filter in Gmail


  1. Click Create Filter
    Optionally, if you want to apply this filter and the new label to all existing emails, check the box “Also apply filter to XX matching conversations.”
Apply new Gmail filter to existing emails


Creating manual email filters is a great way to organize your Gmail inbox to tackle unwanted emails from distracting you. Unfortunately, manually creating labels and filters in Gmail can take a lot of time requiring regular maintenance. InMoat’s Automated Smart Filters evolve with your inbox and are automatically applied based on your email priorities. No need to worry about  complex configurations of filters. To learn more about how InMoat can help you gain control of your inbox, check out an overview of InMoat Features.

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